GENERAL MEETINGS

The Institute shall hold a general meeting as its Annual General Meeting once in every year (but not more that fifteen months after the holding of the preceding Annual General Meeting) at such time and such place as may be determined by the Council, and shall specify the meeting as such in the notices calling the same. All other General Meetings shall be called “Extraordinary General Meetings”.

The Council may, whenever it thinks fit, convene an Extraordinary General Meeting, and such meetings shall also be convened if requisitioned in writing by three Members of the Institute.

Fourteen days’ notice of all meetings shall be given to Members. The notice of a meeting shall specify the place, the day and the hour of the meeting and, in case of special business, the general nature of the business and shall be given to such persons entitled to receive such notices from the Institute.

The accidental omission to give notice of a meeting to, or the non-receipt of notice of a meeting by, any person entitled to receive notice shall not invalidate the proceedings at that meeting.

Notices of every General Meeting shall be given to every Member of the Institute.

All business shall be deemed special that is transacted at an Extraordinary General Meeting, and all that is transacted at an Annual General Meeting with the exception of the reading and approval of the Minutes of the previous Meeting and the consideration of the accounts, balance sheet and reports of the Council.

The quorum for a General Meeting shall be five Fellows or Associates personally present.

If within 15 minutes from the time appointed for a meeting a quorum is not preset, the meeting if convened upon requisition of Members, shall be dissolved; in any other case if shall stand adjourned for 30 minutes, and if a quorum (as above fixed) is not present with that half-hour, then the Members present shall form a quorum and shall be empowered to deal with the business of the Meeting.

The President of the Council, and his failing, the Vice – President shall preside at every General meeting of the Institute.

If there is no President or Vice-President or if at any General Meeting neither of them is present within 15 minutes after the time appointed for holding the meeting, then the Members present may choose from amongst the Fellows or Associate Members present a person to preside at that meeting.

The President (or other member presiding) may, with the consent of the Meeting, adjourn any Meeting from time to time and from place to place, but no business shall be transacted at any adjourned Meeting other than the business left unfinished at the Meeting from which the adjournment took place. When a Meeting is adjourned for thirty days or more, notice of the adjourned meeting shall be given as in the case of an Ordinary Meeting.

If a poll is duly demanded by five or more voting members present in person at the meeting, it shall be taken in such a manner as the President (or other Member presiding) directs: and the result of such poll shall be deemed to be a Resolution of the Institute in General Meeting; and, at the poll, if a poll is demanded, the President (or other member presiding in his place) shall be entitled to a second or casting vote. The demand for a poll may be withdrawn by the sponsors.